Technical Co-Sponsors

Author Centre

    The camera-ready version of accepted papers should be uploaded on EDAS. Please note that registration is not required to upload the camera-ready version. A signed and scanned IFIP Copyright form must also be uploaded on EDAS.

    WiOpt 2015: Instructions for camera-ready paper submissions

    Formatting

    • The pdf files must be at most 8 pages long and have version 1.4 or higher. All fonts must be embedded, and the pdf should not contain bookmarks or links.

    • The following page sizes are allowed: letter, A4. Only fonts 10 pt and larger may be used. The paper must have 2 columns. The minimum line spacing is 11 pt. For letter-sized paper, the left and right margins must be at least 0.625 in. The top margin must be at least 0.7 in. The bottom margin must be at least 0.9 in. For A4 paper, the left and right margins must be at least 1.2 cm. The top margin must be at least 1.8 cm. The bottom margin must be at least 2.5 cm.

    • Please do not include any page numbers, EDAS number, or the conference name in the pdf file.

    • Workshop papers should also use the IEEE two column, 10 font size template, and follow the page length requirements as specified by the chairs of the workshop.

    Help with embedded fonts

    Sometimes the embedding of fonts can be an issue. Here are some points to overcome this problem.
    • Times, Helvetica etc are used by \usepackage{}: if you do not really need this, disable and run pdflatex. Otherwise, use the command `pdffonts yourfilename.pdf' to identify if all the fonts are embedded. Ensure that the columns for `emb' and `sub' have only `yes' in it. If not, either use adobe utilities, or try

      1. pdftops filename.pdf
      2. ps2pdf14 -dPDFSETTINGS=/prepress -dEmbedAllFonts=true filename.ps newfilename.pdf
                 Now you can upload the file newfilename.pdf (please also check pdffonts to see 'yes')

    • In maths, the bbm package usually is problematic. In such cases, a brute force replacement by some other compatible package or changing the notation will do the trick of eliminating type3 fonts. Use pdffonts to see any Type 3 fonts, such fonts will not pass the pdfeXpress check during the final submission.

    • External images by \includegraphics{} can create problems. A quick way to check is by using \documentclass[draft,a4paper,conference,10pt] as preamble and run pdflatex. If the resulting PDF file gets through EDAS, the problem is indeed with the images. You can then perform the step below.

    • One way is embed the fonts in each image, by the following command.

      1. gs -dNOPAUSE -dBATCH -sDEVICE=pdfwrite -dEmbedAllFonts=true
      2. -sOutputFile=OUTPUT_FILE_NAME.pdf -f INPUT_FILE_NAME.pdf
                 and then run pdflatex yourfilename.tex

    No Show Policy

    WiOpt enforces a “No Show” policy. Any accepted paper which is included in the final program is expected to have at least one author to have a complete registration, and the paper be presented at the conference by one of the authors. The “No Show” papers will be removed from the Master DVD and noted as “Author unavailable for presentation” prior to submitting to IEEE for inclusion in Xplore.The “No Show List” will also be made available to the WiOpt steering committee to the conference organizers. If, due to extraordinary circumstances, none of the authors are able to present the paper at WiOpt then this should be communicated before the conference starts to the TPC Chairs. If we do not hear from you, then the paper will fall into the “No Show List”.